Privacy Policy

1. Information We Collect

We collect information in the following ways:

Information You Provide Directly

• Account registration details (name, email address, password, phone number, company/organization name)
• Billing and payment information (processed by third-party payment providers; we do not store full payment card details)
• Profile and preference settings
• Content you submit (calendar events, appointment details, notes, customer or client data you enter)
• Communications with us (support requests, feedback, survey responses)

Information Collected Automatically

• Device and usage data (IP address, browser type, operating system, device identifiers, pages viewed, time spent, referral URLs)
• Log data and analytics about how you interact with the Service
• Cookies, pixel tags, and similar tracking technologies (see Cookies section below)
• Location data (approximate, based on IP address, if enabled)

Information from Third Parties

• Calendar integrations (e.g., Google Calendar, Microsoft Outlook, Apple Calendar) — only with your explicit authorization
• Authentication providers (if you sign in via Google, Microsoft, or similar)
• Payment processors and other service providers

2. How We Use Your Information

We use the information we collect to:

• Provide, operate, maintain, and improve the Service
• Create and manage your account
• Process subscriptions, payments, and send related notifications
• Send appointment reminders, scheduling confirmations, and service-related communications
• Personalize your experience and provide customer support
• Analyze usage trends and improve functionality (including automated features)
• Detect, prevent, and address technical issues, fraud, or security threats
• Comply with legal obligations
• Send marketing communications (only where permitted and with the ability to opt out)

We process personal data only when we have a lawful basis (e.g., performance of a contract, legitimate interests, consent, or legal obligation).

3. How We Share Your Information

We do not sell your personal information. We may share information in these limited circumstances:

• Service Providers: With trusted third parties who help us operate the Service (hosting, payment processing, analytics, email delivery, customer support). These providers are contractually obligated to protect your data and use it only for the services they provide to us.
• Integrations: When you connect third-party calendars or tools, relevant data is shared according to the permissions you grant.
• Business Transfers: In connection with a merger, acquisition, financing, or sale of assets (your information may be transferred as part of the transaction).
• Legal Requirements: When required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Auto Calendy, our users, or others.
• With Your Consent: In other cases where you have given explicit permission.

4. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service. We may retain certain information longer if required for legal, accounting, or security purposes, or to resolve disputes. When data is no longer needed, we securely delete or anonymize it.

5. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access the personal data we hold about you
• Correct or update inaccurate information
• Delete your personal data (subject to certain exceptions)
• Restrict or object to certain processing
• Data portability (receive a copy of your data in a structured format)
• Withdraw consent where processing is based on consent
• Opt out of marketing communications (via unsubscribe links or account settings)

To exercise these rights, contact us at the details below. We will respond in accordance with applicable law. You may also have the right to lodge a complaint with a data protection authority.

Account Settings: You can update certain information and manage preferences directly in your account.

Marketing: You can opt out of promotional emails at any time.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Keep you logged in and remember preferences
• Analyze Service usage and performance
• Provide relevant features and content

You can control cookies through your browser settings. Disabling certain cookies may affect Service functionality. We may also use analytics tools (such as Google Analytics or similar) that collect usage data.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include encryption in transit, access controls, and regular security assessments. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. When we transfer data internationally, we use appropriate safeguards (such as standard contractual clauses) to protect your information in accordance with applicable laws.

9. Children's Privacy

The Service is not directed to children under 16 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have collected such information, we will take steps to delete it.

10. Third-Party Links and Services

The Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to those third parties. We encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the revised version on this page and update the "Last Updated" date. For material changes, we will provide additional notice (e.g., via email or in-Service notification). Your continued use of the Service after changes become effective constitutes acceptance of the updated Policy.